Assignments

The assignment activity allows instructors to collect work from students, review it, and provide feedback and grades. The advance grading options also provide rubrics and marking guides that can be viewed by the students before and after the assignment has been graded.

  • Submission and Grading status: as the student progresses through the assignment, the submission and grade status will update. Showing the students if they have submitted an assignment, if it has been graded or not.
  • Instructors can force students to submit only or allow for draft files as well.
  • Graders can be notified via PolyLearn's message tool. The message will inform the grader that there is a file to grade and if the assignment is on-time or late.
  • Grading summary page displays a summary of the assignments, number of participants, number of drafts, numbers of submissions, due dates and time remaining.
  • Able to enter grades in decimal format.
  • Group assignment grading. The instructor only needs to grade one student and all the group students will be graded too. Instructor's can still provide individual grades as well.

Students can submit any digital content (files), including, for example, word-processed documents, spreadsheets, images, audio and video clips. Assignments don't necessarily have to consist of file uploads. Alternatively, teachers can ask students to type directly into PolyLearn using an online text assignment.

Getting Started


Adding / editing assignments

Instructors can download files from each student, view the date and time the file was submitted, set progress status of draft or complete, provide individual feedback and post grades within the Gradebook.

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File Name: Tell Your Students

PolyLearn does not attach the student user name to the individual downloaded assignments. Instructors should require students, in the Assignment Description, to name the files with their username and assignment name. File name example: tmalone_Assignment1.doc". If the instructor downloads all the files, then the student username is attached by PolyLearn to the file name.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    Add an Activity or Resource
  3. Choose the Assignment tool.
  4. Activity or Resource Picker

  5. If needed, click on Expand All in the top right corner
  6. Expand All

  7. Under the General section, type the Assignment name (required) of the assignment into the text box.
  8. Type the Description (required) into the text box. If needed, click on Show editing tools to view font, color, and other settings.
  9. Choose the Allow submissions from date, Due date, Cut-off date, and Submission types.
  10. Choose Feedback types and Submission settings and other settings if desired.
  11. Choose the Grade and the Grade category.

    Options
  12. light bulb icon

    Attached file for Assignment

    If the instructor would like to have an attached file as part of the assignment, the instructor will need to add a Resource: File above the Activity: Assignment. It is helpful say something like; "Please view / download before the Term Paper Assignment One".

    You can also use the Labels tool to visually separate the assignment from the other content.

    • Cut-off date sets the date after which assignment will not accept submissions without an extension.
    • Online Text when enabled, allows students to type text directly into an editor field for their submission.
    • File Submissions: If enabled, students are able to upload one or more files as their submission.
    • Submission Types

    • Feedback comments enables the marker to leave feedback comments for each submission and also allows the instructor to use the PDF annotator.
    • Feedback files enables the instructor to upload files with feedback when marking the assignments. These files can include, but are not limited to, marked up student submissions, documents with comments, or spoken audio feedback.
    • Offline grading sheet: the instructor will be able to download and upload a worksheet with student grades when marking the assignments.
    • Comment inline: the submission text will be copied into the feedback comment field during grading, making it easier to comment inline (using a different colour, perhaps) or to edit the original text. Set to Yes, so that you can use the new Grade menu.
    • Feedback Types

    • Students submit in groups allows students divided up into groups to share a single group submission and all members of the group to see each others changes in the submission.
      NOTE: groups must be enabled in the Edit settings and created under User > Groups before group assignments can be created.
    • Require all group members to submit makes it so all members of the student group must click the submit button for the assignment before the group submission is submitted. If disabled, the group submission will be considered submitted as soon as any member of the student group clicks the submit button.
    • Grouping for student groups uses a grouping (group of groups) to find the set of groups that will be used for the assignment. If not set, the default set of groups will be used.
    • Group Submission Settings

    • Grade: Blind Marking: hides the identity of students to markers. Blind marking settings will be locked once a submission or grade has been made in relation to this assignment.
    • Grade: Use marking workflow: marks will go through a series of workflow stages (not marked, in marking, marking complete, in review, ready for release, released) before being released to students. This allows for multiple rounds of marking and allows marks to be released to all students at the same time.
      screen image or workflow choice
    • Grade: Using marking allocation: If enabled together with marking workflow, markers can be allocated to particular students.
    • Restrict access allows the instructor to set a condition on the assignment until other assignment(s) are completed:
      Add restrict access image
      Add restrict access menu image
      • Date: Access can be restricted from or until a certain date and time.
        Note: ALL dates must be changed when copying courses.
        [We recommend that you do not use the DATE option in Restrict access. Dates can be set above within the Availability.]
      • Grade: determines grade conditions which must be met in order to access the activity.
        Note: Multiple grade conditions may be set if desired. If so, the activity will only allow access when ALL grade conditions are met.
      • User Profile determines access based on fields within the student's profile, such as department or email.
      • Restriction Set allows you to set nested restrictions (of those listed above).
  13. Choose either Save and return to course or Save and display.

Offline Assignment

To create an Offline Assignment (no submission or act via PolyLearn, but there is a gradebook column and info in the course)...choose NO for both "Online Text" and "File Submissions".


Backup an Assignment

An Assignment can be reused in other PolyLearn courses. The instructor can backup the Assignment and then restore it into other course shells.

  1. Click on the Assignment activity.
  2. In the Administration block, click onto he Backup link.
  3. Click on the Next button.
  4. Click on the Next button again. You will see the name of the quiz listed above the button.
  5. Click on the Perform backup button.
  6. Click on the Continue button.
  7. Under User private backup area, click on the Download the MBZ file to your computer or department hard drive.

Restore an Assignment

An Assignment can be reused in other PolyLearn courses. The instructor can backup the Assignment and then restore it into other course shells.

  1. Open the PolyLearn course the Assignment will be restore into.
  2. In the Administration block, click onto he Restore link.
    screen image of Admin block, backup
  3. Find the file (.MBZ) on your computer and drag it into the box, then click on the Restore button.
    screen image of restore drag box
    If the Backup is from a course of the same academic year (AY 2014-2015 = Fall 2014, Winter 2015, Spring 2015) as the course you wish to restore into, it will appear in the
    User private backup area
    . If the Backup appears there, click the Restore link next to it.
    screen image of the restore page
  4. Confirm the Backup details, Backup settings, and Course details on the Confirm page. Scroll down and click the Continue button.
    screen image of restored activity
  5. On the Destination page, either pick the Restore into this course or Restore into an existing course option. OR Restore into existing course, click on the course ID.
    When you're done, click the Continue button.
    screen image of restore
  6. On the Settings page, Include activities, blocks, and filters will already be checked. Click the Next button to continue.
  7. On the Schema page, you'll see an overview of the Backup settings and Course settings to be restored. Nothing can be changed on this page, so click the Next button.
    screen image of confrim
  8. The Review page is identical to the Schema page and nothing can be changed, click the Perform restore button to restore the course.
  9. The restore process can take anywhere from a few seconds to a few minutes. When the process is complete, you will receive a success message. Click the Continue button to return to the course.
    screen image of the successful restore message
  10. The contents of the Backup should now appear restored in the course.

 

Evaluating / Grading Assignments


Viewing submitted assignments

  1. Turn Editing On
  2. Click on the Assignment name.
  3. At the bottom of the page, click on View/grade all submissions.
  4. Use the Filter option to narrow the view or change the number of Assignments per page displayed on page at the bottom.


Blind Grading

Once you have enabled blind grading and have finished grading all the papers, you would then need to reveal the student

  1. Turn Editing On
  2. Click on the Assignment name.
  3. At the bottom of the page, click on View/grade all submissions.
  4. From the Grading action pull-down list, choose Reveal student identities.
    screen image of the grading action list

Download all assignments at one time

PolyLearn provides the option of downloading ALL the assignments at once using zip files. This option is available for the Advanced uploading of files, Online text, and Upload a single file assignment types.

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File Name: Tell Your Students

PolyLearn does not attach the student user name to the file name when the instructor downloads individual assignments. Instructors can require students, in the Assignment Description, to name the files with their username and assignment name. File name example: tmalone_Assignment1.doc"

  1. Click on the Assignment name.
  2. At the bottom of the page, click on View/grade all submissions
  3. View Grade all Submissions

  4. Scroll to the bottom under Options and choose if you want to "Download as separate folders" or not.
    NOTE: separate folders is helpful for those who use audio feedback and need to add the audio files into each folder.
    download as separate folders
  5. Choose the Grading action Download all submissions from the pull-down menu at the top left of the page.
  6. Download all Sumbissions

  7. Select Save File at the pop-up prompt, and click OK.
  8. Locate and open the folder the zip file is saved to. Move the file to another location if desired.
  9. Right-click on the file and click Extract all.... Follow the directions to extract the files.


Upload Multiple Feedback Files

Once you have Downloaded all submissions, the instructor can provide feedback and upload them to the students grades.

NOTE: Do not renamed the original student files in order for this to work.

  1. ZIP the folder and rename it.
  2. From the Grader Report view of the Gradebook, click on the link to the Assignment Activity (i.e., click directly on the assignment whose submissions are to be graded).
    screen image of the link to assignment link in the grader report
  3. Click on View/grade all submissions.
  4. In the upper left corner of the screen, click on the Upload multiple feedback files in a zip link from the Grading action pull-down menu
  5. Browse for the file or drag the file into the window.
  6. Click on the Import feedback files button.
  7. Click on the Confirm button.

 


Grading assignments - Grading tool

The Grading tool for assignments allows faculty to view a PDF on the page. Instructors can type comments, annotate on the PDF. If you have an advance grading method (Rubric / Grading Guide), the instructor can see the PDF and edit the rubric/grading guide on one page.

  1. Turn Editing On
  2. Click on the Assignment name.
  3. At the bottom of the summary, click on Grade button.
  4. View/Grade Submissions

  5. The new Grader menu will appear.
    1. select the student
    2. annotate on the submitted file using the tools provided
    3. type in a grade value
    4. write comments (comments can not be editied. Delete and create new comment)
  6. Grade Icon

  7. Click on the Save changes button. Select the next student to grade.

Grading Tool Instructions

The PDF Annotation tools will allow you to annotate onto the PDF. These tools can not be edited after adding them. You can delete the item and create a new one.

  1. page advance
  2. search comments
  3. comments: click and drag a box, then type the comment
  4. comment background color
  5. move the PDF page
  6. arrow: select annotated items to move or delete
  7. free hand pencil
  1. straight line
  2. square
  3. circle
  4. highlight
  5. color choices
  6. stamp
  7. stamp selection choices

At any time you can delete an annotation. To delete the free hand pencil, line, square, circle, highlight or stamp use the Arrow tool to select, then click on the trash can icon to delete.

To delete a comment, use the Arrow tool to select the comment. Click on the icon at the top right and choose Delete comment.

If you are not using the annotation window, you can collapse that side with the buttons on the bottom right.



Grading assignments - Single view

Use the Single view for a quick way to grade all the assignments on one page.

  1. Click on the Grades link in the Administration block.
  2. Click on the View tab and the Single View tab.
  3. In the Select grade item pull-down list, choose the assignment.
    Single view Assignment grade
  4. Click on the Override box for one or all students.
  5. Type in the point value in the Grade box
  6. Save
    NOTE: This will show an "overridden" red box in the Gradebook > View > Grader Report. When you grade an Assignment outside of the Grader tool, the Gradebook grade is overridden. Students DO NOT see the overridden, they only see their grade. These overridden notifications should not be in the Gradebook for other graded activities, such as: Quiz, Wiki, Forum, Lesson or Blog.

Grading group assignments

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Group Assignments

If you have used the Meta Link tool to merge course sections, you will have groups for your sections. For team assignments you will want to use Groupings.

When using groups for assignments, one student should submit the final file(s) for the group. That file will be connected to all group members as well as the grade you provide.

The instructor has the ability to view the participants of a particular group (one group at a time) for the assignment, thus allowing the instructor to see that everyone in that group gets the same grade.

If you have used the Meta Link tool to merge course sections, you will have groups for your sections. For team assignments you will want to use Groupings.

  1. Turn Editing On
  2. Click on the Assignment name.
  3. At the bottom of the page, click on View/grade all submissions.
  4. View Grade all Submissions

  5. The groups members are listed together.
    Screen image of group view
  6. Click on the Grade button next to one of the group members.
  7. The new Grader menu will appear.
    1. select the student
    2. annotate on the submitted file using the tools provided
    3. type in a grade value
    4. write comments (comments can not be editied. Delete and create new comment)
  8. Grade Icon
    NOTE: If you are not using the annotation window, you can collapse that side with the buttons on the bottom right.

  9. Click on the Save changes button. Select the next student to grade.
  10. After all groups have been graded and changes saved. When you return to the Assignment name > View/grade all submissions section, all group members will have the graded information connected to their Gradebook.


Grant Extension

If the assignment due date has passed, you can allow a student to submit the assignment late by granting the student an extension. This will be a new due date and time only for that student.

  1. Turn Editing On
  2. Click on the Assignment name.
  3. At the bottom of the page, click on View/grade all submissions
  4. View/Grade Submissions

  5. Click on the edit icon in the Edit column for the student that you want to provide an extension for. In the pull-down list, choose Grant Extension.
  6. Choose the Extension due date.
  7. Click Save changes.

Revert to Draft

The Advanced uploading of Files assignment allows the student to submit multiple drafts and receive comments from the instructor while the assignment is still open. Students may submit the files for grading before the Date Due arrives. If the student would like to modify their submission before grading, then the instructor can Revert the to draft to allow the student to re-upload files for a grade.

  1. From the Grader Report view of the Gradebook, click on the link to the Assignment Activity (i.e., click directly on the assignment whose submissions are to be graded).
    screen image of the link to assignment link in the grader report
  2. Click on View/grade all submissions.
  3. Select a student by checking the box on the left side of the student's name and at the bottom of the page choose Revert the submission to draft status from the With selected... pull down menu and click Go.