Assignments

The assignment activity module allows instructors to collect work from students, review it, and provide feedback including grades.

  • Submission and Grading status: as the student progresses through he assignment, the submission and grade status will update. Showing the students if they have submitted an assignment, if it has been graded or not.
  • Instructors can force students to submit only or allow for draft files as well.
  • Graders can be notified via PolyLearn's message tool. The message will inform the grader that there is a file to grade and if the assignment is on-time or late.
  • Grading summary page displays a summary of the assignments, number of participants, number of drafts, numbers of submissions, due dates, and time remaining.
  • Able to enter grades in decimal format.
  • Group assignment grading. The instructor only needs to grade one student and all the group students will be graded too. Instructor's can still provide individual grades as well.

Students can submit any digital content (files), including, for example, word-processed documents, spreadsheets, images, audio, and video clips. Assignments don't necessarily have to consist of file uploads. Alternatively, teachers can ask students to type directly into PolyLearn using an online text assignment.

Getting Started


Adding / editing assignments

video icon view video

The assignment tool allows students to upload files. Instructors can view the date and time the file was submitted, set progress status of draft or complete, provide individual feedback, and post grades.

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File Name: Tell Your Students

PolyLearn does not attach the student user name to the individual downloaded assignments. Instructors should require students, in the Assignment Description, to name the files with their username and assignment name. File name example: tmalone_Assignment1.doc". If the instructor downloads all the files, then the student username is attached by PolyLearn to the file name.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    Add an Activity or Resource
  3. Choose the Assignment tool.
  4. Activity or Resource Picker

  5. If needed, click on Expand All in the top right corner
  6. Expand All

  7. Under the General section, type the Assignment name (required) of the assignment into the text box.
  8. Type the Description (required) into the text box. If needed, click on Show editing tools to view font, color, and other settings.
  9. Choose the Allow submissions from date, Due date, Cut-off date, and Submission types.
  10. Choose Feedback types and Submission settings and other settings if desired.
  11. Choose the Grade and the Grade category.

    Options
  12. light bulb icon

    Attached file for Assignment

    Instructors can attach a file to the assignment. This file can be something the students could edit and submit for a grade, or it could be detailed instructions for the assignment.

    • Cut-off date sets the date after which assignment will not accept submissions without an extension.
    • Online Text when enabled, allows students to type text directly into an editor field for their submission.
    • File Submissions: If enabled, students are able to upload one or more files as their submission.
    • Submission comments allows students to leave comments on their own submission. For example, this can be used to let students alert the marker about which files the master file is in cases of inter-linked files.
    • Submission Types

    • Feedback comments enables the marker to leave feedback comments for each submission and also allows the instructor to use the PDF annotator.
    • Feedback files enables the instructor to upload files with feedback when marking the assignments. These files can include, but are not limited to, marked up student submissions, documents with comments, or spoken audio feedback.
    • Offline grading sheet: the instructor will be able to download and upload a worksheet with student grades when marking the assignments.
    • Feedback Types

    • Students submit in groups allows students divided up into groups to share a single group submission and all members of the group to see each others changes in the submission.
    • Require all group members to submit makes it so all members of the student group must click the submit button for the assignment before the group submission is submitted. If disabled, the group submission will be considered submitted as soon as any member of the student group clicks the submit button.
    • Grouping for student groups uses a grouping (group of groups) to find the set of groups that will be used for the assignment. If not set, the default set of groups will be used.
    • Group Submission Settings

    • Group mode (under the Common module section) allows students to submit their files into one area. After the group is created, you can choose the name of the group from a pull-down list.
    • Grade: Blind Marking: hides the identity of students to markers. Blind marking settings will be locked once a submission or grade has been made in relation to this assignment.
    • Grade: Use marking workflow: marks will go through a series of workflow stages (not marked, in marking, marking complete, in review, ready for release, released) before being released to students. This allows for multiple rounds of marking and allows marks to be released to all students at the same time.
      screen image or workflow choice
    • Grade: Using marking allocation: If enabled together with marking workflow, markers can be allocated to particular students.
    • Restrict access allows the instructor to set a condition on the assignment until other assignment(s) are completed:
      Add restrict access image
      Add restrict access menu image
      • Date: Access can be restricted from or until a certain date and time.
        Note: ALL dates must be changed when copying courses. [We recommend that you do not use the DATE option in Restrict access. Dates can be set above within the Availability.]
      • Grade: determines grade conditions which must be met in order to access the activity.
        Note: Multiple grade conditions may be set if desired. If so, the activity will only allow access when ALL grade conditions are met.
      • Group: If groups are used in the course, it is possible to restrict the activity to a certain group.
      • User Profile determines access based on fields within the student's profile, such as department or email.
      • Restriction Set allows you to set nested restrictions (of those listed above).
  13. Choose either Save and return to course or Save and display.

Edit Assignment Grade

The default grade for assignments is 100pts. You can edit the points even after students have submitted their work.

  1. Click on the Assignment name.
  2. In the Administration block, click on Edit settings.
  3. Scroll down to the Grade section.
  4. Choose YES in the Rescale existing grades pull-down list.
  5. Change the Maximum grade value.
  6. Scroll down to the bottom of the page and choose either Save and return to course or Save and display.

Offline Assignment

To create an Offline Assignment (no submission or act via PolyLearn, but there is a Gradebook column and info in the course)...for both "Online Text" and "File Submissions" leave those check boxes unchecked.


Grading Assignments


Viewing submitted assignments

  1. Click on the Assignment name.
  2. At the bottom of the page, click on View all submissions.
  3. At the bottom of the page, use the Filter option to narrow the view (Submitted) or change the number of Assignments per page displayed.


Download All Submissions

PolyLearn provides the option of downloading ALL the assignments at once as a zip file.

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File Name: Tell Your Students

PolyLearn does not attach the student user name to the file name when the instructor downloads individual assignments. Instructors can require students, in the Assignment Description, to name the files with their username and assignment name. File name example: tmalone_Assignment1.doc"

  1. Click on the Assignment name.
  2. At the bottom of the page, click on View/grade all submissions
  3. View Grade all Submissions

  4. Choose the Grading action > Download all submissions from the pull-down menu at the top left of the page.
  5. Download all Sumbissions
    Note: Located at the bottom of the page, you can choose to download all the files for this assignment into one folder or have a folder for each student. If you are providing video commentary, use the folder option for download so you can add your video file into each student folder.

  6. Select Save File at the pop-up prompt, and click OK.
  7. Locate and open the folder the zip file is saved to. Move the file to another location if desired.
  8. Right-click on the file and click Extract all.... Follow the directions to extract the files.


Grading Assignments - Grading Tool

  1. Click on the Assignment name.
  2. At the bottom of the page, click on the Grade button.
  3. View/Grade Submissions
    The new grading window will appear. If the student uploaded a PDF file it will be displayed on the left of the page.

      1. select the student
      2. annotate on the PDF file using the tools provided
      3. type in a grade value
      4. write Feedback comments (only if you chose to provide feedback)

    Grade Icon
    PDF Annotation Tools

    1. return to assignment grade summary
    2. page through a multiple page PDF file
    3. search comments
    4. add comment
    5. comment box color
    6. move
    7. select
    8. free form line
    1. straight line
    2. rectangle
    3. circle
    4. highlight
    5. highlight color
    6. stamp
    7. stamp selection

    Comments can be deleted or added to a quick-list (reuse) on the upper right of the comment window.

    On the upper right, under the Change users pull down list - The filter allows you to adjust which student assignments appear.

    At the bottom right, you can change the view of the Grade tool.

    To notify (email) students that you have finished grading their assignment, click on the Notify students check box before saving.

  4. Click on the Save changes button before moving to the next students assignment.


Grading Assignments with Quick Grading

If you would like to type in all the grades and feedback on one page without viewing using GRADE tool, you can use Quick grade.

  1. Click on the Assignment name.
  2. At the bottom of the page, click on View/grade all submissions
  3. Under Options, click in the Quick grading box.
  4. Type in the grade numbers in the box below the Grade button.
  5. Click on the Save all quick grading changes button.

Grading Assignments in Single View

If you would like to type in all the grades and feedback on one page without viewing the assignment file in the same window, you can use the Gradebook.

  1. Click on the Grades link in the Administration block.
  2. Click on the View tab at the top of the Gradebook.
  3. Click on the Single View tab at the top of the Gradebook.
  4. Select the grade item from the pull-down list.
  5. Add the grade points and the feedback.
  6. Click on the Save button.

Upload Feedback Files

Once you download all submissions as a ZIP file, you can open (unzip) those files and edit them with feedback. The folder can be ZIPped again and uploaded into PolyLearn so students can view your feedback within their Grades view.

  1. Click on the Assignment name.
  2. At the bottom of the page, click on View/grade all submissions
  3. View/Grade all Submissions

  4. On the top left, under Grading action, choose Upload multiple feedback files in a zip.
  5. Drag and drop the ZIP file into the Upload a file box.
  6. Click on the Import feedback files button.

Blind Grading

Blind grading will hide the students name with random numbers until you have finished grading and choose to "Reveal student identities" .

  1. Click on the Assignment name.
  2. At the bottom of the page, click on View/grade all submissions
  3. On the top left, under Grading action, choose Reveal student identities.
  4. Click on the Continue button.

Grading Group Assignments

When using groups for assignments, one student should be designated to be the one to submit the final file(s) ready for grading and should be the only student in the group that has a submission next to their name in the "View submitted assignments" area. Though each student in the group has the ability to submit a file (meaning if there are five members, you could receive five files), you should encourage your students to select one member to submit the final file(s) for grading. Note that students within a group assignment cannot see one another's submitted file(s), so they'll need to coordinate with one another outside of PolyLearn as to who is submitting the final file(s).

The instructor has the ability to view only the participants of a particular group (one group at a time) for the assignment, thus allowing the instructor to see that everyone in that group gets the same grade.

The instructor can choose to automatically give the same grade to all members of the group when one is graded, by selecting Yes to Apply grades and feedback to entire group when grading each assignment,or to give each person in a group an individual grade.

  1. Click on the Assignment name.
  2. At the bottom of the page, click on View/grade all submissions
  3. View/Grade all Submissions

  4. Select a group from the separate groups / visible groups pull-down menu in the upper left of the page.
    Note: The menu will be called separate/visible groups depending on the group mode you have selected for the assignment on the "edit" page for the assignment under Common module settings (see Options). For reference:
    Separate groups - Each group member can only see their own group, others are invisible
    Visible groups - Each group member works in their own group, but can also see other groups
  5. Visible Groups Separate Groups

  6. After selecting a group, the page will refresh and display only the members of the group you chose.
    Note: As shown in the image of a view of "Group A" below, Student 1 has submitted files, but if all group members will receive the same grade. Having each group member upload the same file(s) is unnecessary.

    group view
  7. When you are ready to assign grades, click on the edit icon in the Grade button.
  8. Select Yes from the Apply grades and feedback to entire group pull-down list.
    Apply Grades to Entire Group
  9. Click on Save changes button to save your grade and feedback changes.
  10. Select another group from the separate groups / visible groups pull-down menu and repeat steps 5-8.

Groups can also be viewed within the Gradebook via the Separate groups pull down list.


Draft Assignments & Grading

If you had selected the Assignment > Submission settings to "Require students click submit button", then the students would be able to submit drafts for review before submitting the final file. On some occasions students may forget to submit their final draft by the assignment deadline. You can submit the assignment for the student so you can grade the finial assignment.

  1. Click on the Assignment name.
  2. At the bottom of the page, click on View/grade all submissions
  3. View/Grade all Submissions

  4. Click on the edit icon in the Edit column on the right of the student that you want to provide an extension for. In the pull-down list, choose Submit for grading.

 


Grant Extension

If the assignment due date has passed, you can allow a student to submit the assignment late by granting the student an extension. This will be a new due date and time only for that student.

  1. Click on the Assignment name.
  2. At the bottom of the page, click on View/grade all submissions
  3. View/Grade all Submissions

  4. Click on the edit icon in the Edit column on the right of the student that you want to provide an extension for. In the pull-down list, choose Grant Extension.
  5. Choose the Extension due date.
  6. Click Save changes.