Import, Course Copy, Backup, Restore

The Import feature is particularly useful for instructors who are teaching the same course from a previous quarter (within the same Academic Year), and would like to transfer files and materials to use for the current quarter. This is an invaluable tool that prevents instructors from having to manually re-upload each file. In addition to files, instructors can also import blocks that were previously enabled, as well as filters.

Please be aware of these issues...

  • Courses that are larger than 2GB will not Restore, Import, or Course Copy into other course shells. Each course must be 2GB or smaller to work.
  • Currently Glossary Terms will not import from one course to another. Please see the online tutorial on how to import your glossary terms.

When to Use a Tool & Table of Contents

Import

import can be used between course sections and between quarters within the same Academic Year : AY 2016 - 2017 (Fall 2016 - Summer 2017)

Course Copy

Course Copy block can be used between quarters in the same academic year or different academic years. From a course in AY 2015-2016 (Fall 2015 - Summer 2016) into a course of AY 2016-2017 (Fall 2016 - Spring 2017). Example: Fall 2016 course would use the Course Copy block to copy course content from a Fall 2015 PolyLearn course.

Backup and Restore

Backup and Restore can be used between course sections and between quarters. Outside Moodle 2.6 courses can also be restored into your course

Import


How to import

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If the course content is from the same Academic Year (AY), then the Import tool will work. Currently we are in AY 2014-2015.

  1. Enter the course shell in which content is to be imported into.
    Note: Make sure you are in the BLANK course shell to start the import function. This is the opposite process than the Blackboard Course Copy.
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    Duplicate Imports

    Multiple imports can be performed into a single course web site. However, be sure to only select wanted activities/files that weren't imported previously. Selecting to import an activity/file that already exists will not overwrite the old one, resulting in duplicates.

    Note that this does not apply to blocks or filters.
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    Course Number Meanings

    Each course has a number code on the end which tells the month and year it was offered, for example 2138. The first three numbers are the year (213=2013, 212=2012, 211=2011, etc.) and the last number is the quarter. (2=Winter, 4=Spring, 6=Summer, 8=Fall). So 2138 would be a course offered Fall 2013.

  2. In the Administration block, click Import.
    Admin
  3. From the list of courses, select the course site in which content is to be imported from. Click Continue.
  4. Note: If the desired course is not displayed, use the search to find it.
    Screen image of selecting a course to import content from

  5. Select to include activities, include blocks, and/or include filters. Click Next.
    Screen image of initial settings options for import
  6. Depending on what items were previously selected, select which sections, activities, and files to include from the previous course. When finished, scroll down to the bottom of the page and click Next.
  7. Note: Blocks and filters will all be imported. Unwanted individual blocks and filters can be disabled after the import is finished.
  8. Review and confirm the content choice is correct for importing. Scroll down to the bottom of the page and click Perform import.
  9. If successful, an "import complete" message is displayed. Click Continue.
    Screen image of completed import
  10. Verify that all activities, files, blocks, and filters from the previous course page are intact in the new course page.
  11. Note: There are several known issues with the Import feature. See below to account for these errors.

Course copy


How to use the Course Copy Wizard

PolyLearn courses are separated by Academic Years on the PolyLearn server, so when you want to copy content from an old course into a new course and they are in different academic years (for example, copying from Spring 2013 into Fall 2014), you need to use the Course Copy Wizard and NOT the Import tool. If you try to use Import, the old course (in a different academic year) will not appear in the list of courses to copy from.

From the NEW course you want to copy iNTO:

  1. On the main course page, scroll down and find the Course copy block (it should appear in the lower right area of the page).
    screen image of the course copy block
  2. Click on the Course Copy Wizard link within the Course copy block.
    screen image of the course copy wizard link
  3. On the Find a course to copy page, click the radio button next to the course you want to copy from. The list will include all courses for which you are the instructor.
    screen image of the course to copy from
  4. Scroll down and click the Continue button.
    screen image of the continue button
  5. Review the Confirmation and review page and click the Perform import button (The Full name, Short name, and Course code will be filled in with the course ID of the course you are copying from in the image below).
    screen image of the perform import button
  6. When the process is finished, you will receive a completion message. Click the Continue button to exit and return to the course.
    screen image of the import complete message

Backup and Restore


How to Backup a Course

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A course can be saved with some or all of its parts by using the course backup. An instructor can create a backup or download an existing backup for safe keeping, or for use on another Moodle site.

From the course you want to backup:

  1. In the Administration block, click on the Backup link.
    screen image of backup link
  2. On the Initial settings page, choose the content types you want included in the backup. You will only be able to select/deselect activites, blocks, and filters. Enrolled users, user information, role assignments, comments, completion details, course logs, and grade history cannot be backed up. Click the Next button to continue.
    screen image of the initial settings page
  3. On the Schema settings page, choose which topics and items you want included in the backup. Again, user data cannot be saved. Click the Next button to continue.
    screen image of the schema settings page
  4. On the Confirmation and review page, give the Backup a name or use the default Filename. Review the Backup settings, Included items, and then scroll down and click Perform backup button.
    screen image of the confirmation and review page
  5. The Backup file will be created and when the process is complete, you will receive the message below. Click the Continue button to view the Backup file.
    screen image of the success page
  6. Your Backup will appear in the User private backup area. Click on the Download link to save the file to your computer.
    You can Download the file or Restore it from this page.
    screen image of the restore page

How to Restore a Course

If you have a course Backup file stored on your hard drive or in PolyLearn, you can restore the course to a new or existing course by using the Restore tool. You can also use the Restore tool when you've found a third party Moodle course that you'd like to use in your PolyLearn course shell (from a textbook publisher, for example).

NOTE: This tool will be available starting Fall 2012. The Restore tool will be be available in older courses.

To restore a course:

  1. In the Administration block, click on the Restore link.
    screen image of Restore link
  2. If you have the Backup file saved on your hard drive, click the Choose a file button, upload the Backup file (.mbz), and the click the Restore button below it. If the Backup file was created in a course in the same academic year as the course you wish to restore to, it will appear in the User private backup area. If the Backup appears there, click the Restore link next to it.
    screen image of the restore page
  3. Confirm the Backup details, Backup settings, and Course details on the Confirm page. Scroll down and click the Continue button.
    screen image of the restore confirm page
  4. On the Destination page, either pick the Restore into this course or Restore into an existing course option. When you're done, click the Continue button.
    screen image of restore
  5. On the Settings page, Include activities, blocks, and filters will already be checked. Click the Next button to continue.
  6. On the Schema page, you'll see an overview of the Backup settings and Course settings to be restored. Nothing can be changed on this page, so click the Next button.
  7. The Review page is identical to the Schema page and nothing can be changed, click the Perform restore button to restore the course.
  8. The restore process can take anywhere from a few seconds to a few minutes. When the process is complete, you will receive a success message. Click the Continue button to return to the course.
    screen image of the successful restore message
  9. The contents of the Backup should now appear restored in the course.