Multimedia

Multimedia can be a vital and extremely helpful tool for any course. Within PolyLearn, the instructor is able to use numerous types of media. There are numerous ways to present the media to the students when they are viewing the course page. If the file type supports it, the instructor can directly embed media into their course so that the media will play from the page using one of PolyLearn's built-in media players. These players are all accessible for students who need assisted browsing. However, some of the file types will not work properly when embedded, and thus, the instructor will need to request that the students download the media to their own personal computers.

NOTE: We recommend that you do NOT upload video into your PolyLearn course. Please use YouTube or other outside video streaming servers and link to the video from YouTube. Why? If your PolyLearn course has a file size larger than 1GB (that is everything in the course, including video), then the course will not copy into next quarters course shell. Any course larger than 1GB is not able to be reused (Copy/Import) for another quarter without deleting all the videos first.

Multimedia Plugins for Your Browser


PolyLearn's multimedia plugins filter finds URLs within the course website that link to multimedia (such as video and audio files) and displays the multimedia content within a media player based upon the settings that the instructor uses when inserting the multimedia, and based upon the plugins that the user has installed on their computer.

One of the most popular plugins that users need to have installed on their computers to view multimedia is the QuickTime Player plugin, which is available for FREE for both Macintosh and Windows computers. Please make sure to have the QuickTime Player plugin installed for whichever browser you wish to use to navigate in your PolyLearn course, and be sure to inform students of this as well.

Testing Your QuickTime Plugin

If you are unsure whether your computer has the QuickTime plugin installed properly, you can test it by following the procedure below:
Note: If your students have difficulty viewing your videos, please instruct them to follow the steps below in this section and in the sections "Installing the QuickTime Plugin" and "Enabling the QuickTime Plugin in Firefox."

  1. Open a web browser such as Firefox or Safari.
  2. Go to http://trailers.apple.com/.

  3. Click any of the videos and then click Watch now in order to play a video.
  4. If the video plays then QuickTime is working correctly. If the video does not work, the browser will display a message saying that the necessary QuickTime plugin is missing.
    Note: To complete the Quicktime plugin test on a Windows computer, it may be necessary to enable some features of Firefox to communicate through the Windows Firewall. To enable these features, click Unblock when prompted by Firefox.

Installing the QuickTime Plugin

If the computer does not have QuickTime installed, please follow these steps:

  1. Open a web browser such as Firefox or Safari.
  2. Go to http://www.apple.com/quicktime/download/.
  3. Your browser will determine whether you are on a Windows or Macintosh computer and take you to the proper page for your computer platform. Download QuickTime from the web page you are taken to.
  4. Launch the installer.
  5. Follow the necessary steps to install QuickTime.

Enabling the QuickTime Plugin for Firefox

QuickTime's browser plugin is enabled by default and should work in Firefox; however, if the QuickTime browser plugin has been disabled, you may need to turn it on in the Firefox Add-ons Manager.
Note: If the browser plugin is disabled, the QuickTime tests linked above and other embedded QuickTime media will not play.

  1. Open Firefox.
  2. Click Tools.
  3. Choose Add-ons from the list of options.
  4. Select the Plugins panel at the top of the new window.
  5. Select the QuickTime Plug-in.
  6. Click the Enable button.
    Note: If the button says Disable then the plugin is already enabled.

Audio Files


PolyLearn will accept a variety of audio file types. As an instructor uploading audio files into the course, we suggest that audio file uploads should be limited to either .mp3, .m4a (Apple's AAC encoded audio), or .wav (Windows). These types of files seem to work reasonably well across the various browsers that students may be using to interact with PolyLearn. Although the audio file type .aif (i.e., the file type that manufactured compact discs use) is of a higher sound quality, it is not compressed and can take much longer to play in the browser. It is rather quirky in some browsers (except for Safari), so only posting .mp3, .m4a or .wav audio file formats into the course is recommended.

Please follow the instructions below for inserting audio in the course based upon the file type. Note: The setting for Display from the pull-down menu in the Options sections below is especially important for your audio files to play smoothly across the various browsers.

Inserting .MP3 Files

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the MP3 file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT: Choose Force download from the Display pull-down menu. Any video files placed into PolyLearn that are not Force Download, will be removed from PolyLearn. Video files playing from the PolyLearn server causes serious performance slowness for all users.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.


Inserting .M4A Files

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the M4A file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT: Choose Force download from the Display pull-down menu. Any video files placed into PolyLearn that are not Force Download, will be removed from PolyLearn. Video files playing from the PolyLearn server causes serious performance slowness for all users.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.


Inserting .WAV Files

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the WAV file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT:Choose Force download from the Display pull-down menu. Any video files placed into PolyLearn that are not Force Download, will be removed from PolyLearn. Video files playing from the PolyLearn server causes serious performance slowness for all users.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.

Inserting .AIF Files

Note: We do not recommend inserting .AIF files into your PolyLearn course due to the fact that they are not compressed and may take a long time for your students to download and play. We recommend that you convert the files to a compressed format. Please review our section below on Converting Audio Files into .MP3, ,M4A, or .WAV Formats. However, if you insist on using .AIF files, here is the process for inserting them:

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the AIF file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT:Choose Force download from the Display pull-down menu. Any video files placed into PolyLearn that are not Force Download, will be removed from PolyLearn. Video files playing from the PolyLearn server causes serious performance slowness for all users.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.

Inserting .WMA Files

It is not recommended to use .wma files in a PolyLearn course. If the instructor chooses to use the .wma (Windows Media Audio) file type, they will need to force the download of the file and have users play it on their computers by means of the Windows Media Player. Many Macintosh users don't automatically have Windows Media Player installed on their computers (although there is a version available for Macintosh users), so this file choice may prove problematic for users to gain easy access to listen to the audio file.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the WMA file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT: Choose Force download from the Display pull-down menu. Any video files placed into PolyLearn that are not Force Download, will be removed from PolyLearn. Video files playing from the PolyLearn server causes serious performance slowness for all users.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.

Converting Audio Files into .MP3, .M4A, or .WAV Formats

If the instructor has an audio file that is not supported by PolyLearn but they still wish to upload it, it is possible to convert the file to a better format. Using iTunes on either Windows or Macintosh, the instructor can create a newly-formatted file that they will then be able to upload to their course in PolyLearn.

  1. Launch iTunes.
    Note: If the instructor doesn't have iTunes installed on their current computer, go to http://www.apple.com/itunes/download/ in order to download and install the application.
  2. Add the audio file to the iTunes library by dragging it into the large, main window.
  3. Click either the Edit menu (Windows), or the iTunes menu (Macintosh).
  4. Select Preferences from the menu of options.
    preferences option selected in the iTunes pull-down
  5. Make certain that the General tab is selected and click Import settings.
    The general tab and import settings button highlighted.
  6. Click the Import Using pull-down menu and choose the audio format that you desire the file to be converted into.
    Import pull-down highlighted
  7. Click the Setting pull-down and choose Custom in order to create a new audio file with custom settings.
    Note: We suggest to use a Sample rate of 44.1 kHz, Stereo Bit Rate of at least 64 kbps, no Variable Bit Rate, stereo Channel, a joint stereo Stereo Mode, no Smart Encoding, and no Filter on Frequencies below 10 Hz.
    The settings previously noted displayed on the screen
  8. Click OK twice in order to close the two pop-up windows.
  9. Right click, or control+click if using a one-button mouse, on the audio file in the Music library that is going to be converted.
  10. Choose Create X Version from the Advanced menu. The new file will then be added to the library in the Music area.
    Note: The Create X Version option will change to whatever file type was selected from the import settings. The image below illustrates what the menu would say if you had set your import settings to create an MP3 version.
    The create version button highlighted

Video Files


PolyLearn will accept a variety of video file types such as .mov (QuickTime), .m4v (iTunes), .mp4 (MPEG-4), .flv (Flash), .swf (Shockwave Flash), .wmv (Windows Media Video), and .avi. With the exception of .wmv, .avi and.swf, the above listed file types work reasonably well across the various browsers that students may be using to interact with PolyLearn. The .mov, .m4v and .mp4 formats have the added benefit of playing well in mobile devices (e.g., iPhones, iPads, etc.). Such devices cannot play .flv, .wmv, or .avi video formats.

Note: It is not recommended to use .wmv or .avi Windows video files in your PolyLearn course. If the instructor chooses to use the .wmv or .avi file type in their course, they will need to force the download of the file and have their students play the file on their computers by means of the Windows Media Player application. Although there may be some limited success with playing .wmv or .avi within the Internet Explorer (IE) browser, these two file types don't work across all browsers. If the file is set up to force download, it can still be problematic because many Macintosh users don't automatically have Windows Media Player installed on their computers (although there is a version available for Macintosh users). Instructors should refrain from using these two video file types (i.e., .wmv or .avi) so that students can more easily gain access to a course's video files.

Inserting .MOV Files

NOTE: We recommend that you do NOT upload video into your PolyLearn course. Please use YouTube or other outside video streaming servers and link to the video from YouTube. Why? If your PolyLearn course has a file size larger than 1GB (that is everything in the course, including video), then the course will not copy into next quarters course shell. Any course larger than 1GB is not able to be reused (Copy/Import) for another quarter without deleting all the videos first.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the MOV file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT:Choose Force download from the Display pull-down menu. Any video files placed into PolyLearn that are not Force Download, will be removed from PolyLearn. Video files playing from the PolyLearn server causes serious performance slowness for all users.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.

 


Inserting .M4V Files

NOTE: We recommend that you do NOT upload video into your PolyLearn course. Please use YouTube or other outside video streaming servers and link to the video from YouTube. Why? If your PolyLearn course has a file size larger than 1GB (that is everything in the course, including video), then the course will not copy into next quarters course shell. Any course larger than 1GB is not able to be reused (Copy/Import) for another quarter without deleting all the videos first.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the M4V file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT: Choose Force download from the Display pull-down menu. Any video files placed into PolyLearn that are not Force Download, will be removed from PolyLearn. Video files playing from the PolyLearn server causes serious performance slowness for all users.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.

 


Inserting .MP4 Files

NOTE: We recommend that you do NOT upload video into your PolyLearn course. Please use YouTube or other outside video streaming servers and link to the video from YouTube. Why? If your PolyLearn course has a file size larger than 1GB (that is everything in the course, including video), then the course will not copy into next quarters course shell. Any course larger than 1GB is not able to be reused (Copy/Import) for another quarter without deleting all the videos first.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the MP4 file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT: Choose Force download from the Display pull-down menu. Any video files placed into PolyLearn that are not Force Download, will be removed from PolyLearn. Video files playing from the PolyLearn server causes serious performance slowness for all users.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.

 


Inserting .FLV Files

NOTE: We recommend that you do NOT upload video into your PolyLearn course. Please use YouTube or other outside video streaming servers and link to the video from YouTube. Why? If your PolyLearn course has a file size larger than 1GB (that is everything in the course, including video), then the course will not copy into next quarters course shell. Any course larger than 1GB is not able to be reused (Copy/Import) for another quarter without deleting all the videos first.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the SWF file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be on the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT: Choose Embed from the Display pull-down menu.
    Embed option selected from the pull-down

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.

    Note: FLV files use Adobe Flash player which is not supported by all platforms. In order for the content to be more accessible, we suggest using a format such as .mov, .m4v, or .mp4 because these formats are more easily compatible with devices. For those who still wish to use Flash content, it is necessary to have the Adobe Flash Player, which can be found at Adobe's website.

 


Inserting .SWF Files

Note: The .swf file type is not recommended because it can be quirky across the various browser types and many students may not have the required plugin (i.e., Shockwave) installed on their browsers.

NOTE: We recommend that you do NOT upload video into your PolyLearn course. Please use YouTube or other outside video streaming servers and link to the video from YouTube. Why? If your PolyLearn course has a file size larger than 1GB (that is everything in the course, including video), then the course will not copy into next quarters course shell. Any course larger than 1GB is not able to be reused (Copy/Import) for another quarter without deleting all the videos first.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the SWF file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT: Choose Open from the Display pull-down menu.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.

 


Inserting .WMV Files

Note: We do not recommend that you use this type of video file format in PolyLearn because it requires that the students have Windows Media Player installed on their computers.

NOTE: We recommend that you do NOT upload video into your PolyLearn course. Please use YouTube or other outside video streaming servers and link to the video from YouTube. Why? If your PolyLearn course has a file size larger than 1GB (that is everything in the course, including video), then the course will not copy into next quarters course shell. Any course larger than 1GB is not able to be reused (Copy/Import) for another quarter without deleting all the videos first.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be inserted.
  11. Navigate to the location on your computer in order to find the WMV file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT: Choose Force download from the Display pull-down menu. Any video files placed into PolyLearn that are not Force Download, will be removed from PolyLearn. Video files playing from the PolyLearn server causes serious performance slowness for all users.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.

 


Inserting .AVI Files

Note: We do not recommend that you use this type of video file format in PolyLearn because it requires that the video file be downloaded and played with another application, which the students may not have installed on their personal computers.

NOTE: We recommend that you do NOT upload video into your PolyLearn course. Please use YouTube or other outside video streaming servers and link to the video from YouTube. Why? If your PolyLearn course has a file size larger than 1GB (that is everything in the course, including video), then the course will not copy into next quarters course shell. Any course larger than 1GB is not able to be reused (Copy/Import) for another quarter without deleting all the videos first.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the media that is going to be embedded.
  11. Navigate to the location on your computer in order to find the AVI file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be in the course.
    • Input the name of the Author for the file.
    • Choose license displays the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. VERY IMPORTANT: Choose Force download from the Display pull-down menu. Any video files placed into PolyLearn that are not Force Download, will be removed from PolyLearn. Video files playing from the PolyLearn server causes serious performance slowness for all users.
    Automatic display option choosen from the pull-down menu.

  15. Options
    • Display resource name causes the name that was input for the resource to be shown on the page.
    • Display resource description causes the description that was input to be shown on the page.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
  16. Choose either Save and return to course or Save and display.

 


Embedding YouTube Files

YouTube videos can be embedded into a PolyLearn course via the Edit summary, Label, Page, Book, Lesson tool..etc., (any tool that has an HTML editor). The Edit summary and Label option will display the video on the main course page. The Page option will open a new web page with the video and/or other content the instructor adds.

  1. Select Turn editing on.
  2. Click on the Edit summary button OR...

    ...Add an activity or resource link.
    The page option highlighted within the add a resource pull-down menu.
  3. Choose the Page , Label , Book , Lesson, Forum, Wiki....
  4. Click the Expand all link to view all the setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the URL into the text box.
  7. Type the Description (required) into the text box.
  8. Click the Expand button,
    HTML editor screen image
    ...then the HTML button in the HTML editor for the content section.
    html editor screen image
    ...the HTML window will appear.
    HTML editor
  9. In another browser window open YouTube, Find the YouTube video....
  10. Click on the Share link, then the Embed link.
    YouTube screen image
    ...then Copy...
  11. Go back to PolyLearn's HTML source editor and Paste the all the HTML in the box. Click on the Update button.
    HTML widnow with embed code
  12. At the bottom of the page, choose either Save and return to course or Save and display.

Now your YouTube video will play within the page of PolyLearn. The advantage to embedding a YouTube video instead of simply posting a URL directly to the video within YouTube is that students won't get easily lost in YouTube, wandering around watching other videos outside of your course.

 


Preventing related video links after video has been played

If you don't want your embedded video to show suggested videos after it has been played, you will need to make sure you prevent this when you are copying the embed code from YouTube.

  1. After you have clicked Share, and Embed on the YouTube page for your video, you will see the embed code as well as options for Video size and other settings.
  2. Make sure that you un-check the box that says Show suggested videos when the video finishes. It is usually checked by default.
  3. Un-check Show suggested videos

  4. Only after you have un-checked this box, copy the code and add to your course as described in the Embedding YouTube Files tutorial.
  5. Alternatively, if you already have your video in your course, you can simply edit the HTML code in the HTML editor. Once you have opened the HTML editor for the video you added, you will see the embed code from YouTube.
  6. Type in "?rel=0" after the youtube URL in the code, within the quotation marks.
  7. HTML YouTube embed

  8. Click Update, and then save these settings. Your embedded video should no longer show related videos after it has finished playing.

Converting Video Files into .MOV, .M4V, or .MP4 format

If the instructor has a need to convert video files into the more browser-friendly and mobile device-friendly formats of .mov, .m4v, or .mp4, we suggest purchasing QuickTime Pro ($29.95) and using it to export the file in the appropriate format. Cal Poly does not have a campus license for this application, but it is well worth the money!