The Book tool makes it easy to create multi-page resources with a book-like format. Web sites previously created in HTML can be imported into the Book. The Book allows you to have main chapters and sub chapters and can be printed in its entirety or by individual chapters.

Creating a New Book

Adding a new book

Instructors can add book resources in order to give content to the students. This will allow you to give a presentation of material that they can work through linearly.

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  • Ability to chunk content
  • Simplified method of delivery
  • Ease of access
  • Trouble-free editing
  • No external programs required
  • Auto-linking
  • Allows student-generated content
  • Allow better possibilities for student presentations
  1. Click on the Add an activity or resource link.
  2. Choose the Book tool from the Resources section.
    The book resource is highlighted in the activity picker.
  3. Click Add.
  4. Click the Expand all link to view all setting boxes
  5. expand

  6. Type the Name (required) of the book into the text box.
  7. Type the Description (required) into the text box.

  8. Options
    • Display description on course page.
    • Chapter formatting will set how the chapters are labeled, such as using numbers or letters.
    • Custom titles will allow you to set your own titles to each chapter.
    • Visible is used to show or hide the resource.
    • ID number allows for easy reference of the assignment in the gradebook.
    Restrict access allows the instructor to set a condition on the assignment until other assignment(s) are completed:
    Add restrict access image
    Add restrict access menu image
    • Date: Access can be restricted from or until a certain date and time.
      Note: ALL dates must be changed when copying courses. [We recommend that you do not use the DATE option in Restrict access. Dates can be set above within the Availability.]
    • Grade: determines grade conditions which must be met in order to access the activity.
      Note: Multiple grade conditions may be set if desired. If so, the activity will only allow access when ALL grade conditions are met.
    • Group: If groups are used in the course, it is possible to restrict the activity to a certain group.
    • User Profile determines access based on fields within the student's profile, such as department or email.
    • Restriction Set allows you to set nested restrictions (of those listed above).
  9. Choose either Save and return to course or Save and display.

Adding a new chapter

Instructors can view the date and time the file was submitted, provide individual feedback and post grade within the Gradebook. Allows the students to type text via the form box and submit to the instructor.

  1. Click on your book activity.
  2. Click the Add new chapter icon in the Table of contents.
    The add icon is highlighted in the table of contents
    Note: This new chapter/subchapter will appear directly beneath where you clicked the add button. For example, clicking add from Chapter 1 will add a chapter 2, or chapter 1.1, and so on.
  3. Type the Chapter title(required) into the text box.
  4. Click the checkbox is this is a Subchapter.
  5. Type the Content (required) into the text box.
  6. Click Save changes.


Managing Books

Editing a book chapter

  1. Click on your book activity.
  2. Click the Edit icon in the Table of contents.
    The edit button highlighted in teh table of contents.
  3. Edit the Chapter title and Content as desired.
  4. Click Save changes.

Renaming a book

  1. Turn Editing On.
  2. Click on the Edit title icon next to the book resource.
    The edit title button is highlighted next to a book resource
  3. Type in the new name of the book.
  4. Push the Enter/Return key in order to save the new name. Alternatively, push teh Escape key in order to cancel.

Printing a book/chapter

PolyLearn allows the instructor to print the book resource that they have made. This will allow you to make the content available outside of PolyLearn in case the instructor wants to have the material in class where there are not computers available.

  1. Click on the book resource.
  2. Click on either the Print book or Print this chapter links in the Settings block.
  3. A new browser window will appear that the instructor can print. To do this, push either control+P or command+P depending on the instructor's computer.

Allowing Students to Edit Books

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Letting students edit books

If the instructor chooses to allow students editing privileges of books, it also gives students the ability to modify other properties of that book, including selective release criteria that could block other students from viewing or accessing the book. Vigilance is advised.

Instructors can give students editing privileges for individual books, which allows students to contribute content. To give editing privileges to students, follow these steps:

  1. Create a book. You must first add a book to the course page so that you have a book to which you can assign permissions. It's OK if the book is "empty".
  2. Open the book and then look in the Settings block, which should now say Book administration, for Locally assigned roles.
  3. Click on Locally assigned roles
  4. Select Teacher as the role to assign.
  5. Click the student's name in the list of Potential users.
  6. Click Add.
    Note: This role setting will apply only to this instance of the book. This will not apply to any other books you have created until you give students access to those books.
  7. Once you have allowed students the ability to edit the book, you will need to give them instructions on how to edit the book:
    • Click on the book to open it
    • Locate the Turn editing on link in the Settings block. This enables the editing icons on the screen
    • Locate the chapter in the Table of Contents that will be edited. Click the hand icon to edit the Chapter title and content.
    • If the correct chapter does not exist, click the red + (plus) button to add a chapter to the book.
    • When finished, be sure to click the Save changes button before exiting the page.

Book permissions

  1. Click on the book resource.
  2. In the Administration block, click the Permissions to view all possible capabilities pertaining to a file, and which roles have access to each capability.  Alternatively, click the Check permissions button specifically view an a list of all enrolled individuals in the course.
  3. Click on the user's name to check and then click Show this user's permissions.
    Note: Type the user's name into the search box in order to refine the display and more easily locate the intended user.
  4. This page lists all of the various actions that are capable within the resource. The list will tell whether or not the user is capable of each action.

Backup and Restore

Backing up and restoring a book can be useful to transfer books between courses or to other Moodle sites.. Backing up a book is also great for an instructor who wants a copy for safe keeping.

Backing up

From the book you want to back up:

  1. In the Administration block, click on Backup
  2. Lesson Settings Block

  3. Select the items that you would like to back up and click Next.
  4. Backup Initial Settings

  5. Confirm Book activity is checked, and click Next again.

    Lesson Schema Settings

  6. Confirm all settings and file name are what you want and click Perform Backup.
  7. Perform Backup

  8. Click Continue.
  9. Successful Backup

  10. Download the backup file that has been created for you by clicking Download, and save the file.
  11. Download Backup File


  1. In the Administration block, Click Restore.
  2. Settings Block Restore

  3. On the page that appears, choose the file that you have previously backed up by either dragging and dropping it into the file select area, or clicking choose a file and browsing your computer for it. Then click Restore.
  4. Restore File

  5. Confirm settings and click Continue.
  6. Confirm Settings

  7. Select the course you would like to restore into and click Continue.
  8. Choose Course to Restore into

  9. Confirm Settings and click Next.
  10. Confirm Restore Settings

  11. Click Next again.
  12. Restore Schema Settings

  13. Confirm Settings and click Perform restore.
  14. Perform Restore

  15. Click Continue. Your book should now be restored.
  16. Book Restored Success