Scheduled Maintenance

Sunday Morning Maintenance

Sunday mornings from 6 AM - Noon, Cal Poly performs maintenance on their computer systems. The PolyLearn system is required to stay up-to-date with security patches and system updates on a regular bases. Occasionally, we are also able to install enhancements or their party plugins as well.


Updates, Enhancements & Patches

Sunday, May 7, 2017   -    8 to Noon

  • security patches installed
  • no longer able to copy a course into itself
  • no longer able to trigger multiple course copies at once. When the import button is clicked, it will go away and a loading message is shown.
  • the course category is now shown in the course selection table on the Course Copy page
  • for courses larger than 2GB an error message is shown to the user to let them know why the course copy failed.
  • AY14-15 (Fall 14 - Sum 15) and AY15-16 (Fall 15 - Sum 16) will be moved to another instance to provide more disk space for AY16-17 (Fall 16 - Sum 17) and Miscellaneous. Users will continue to access those systems as before.
Sunday, June 4, 2017   -   7 to Noon
  • system-wide database updates (including the Portal, email, calendar, and other tools) 7am - 8:30 am
  • PolyLearn security and bug patches
  • nnother PolyLearn server added for improved performance
  • process improvements for performance of document manage
  • additional server for Academic Year 2017-2018
Sunday, July 2, 2017   -    8 to Noon
  • security patches installed
  • performance enhancements
  • improve Grade Roster’s “Import PolyLearn Grades” tool to support groups
  • iClicker Cloud and Classic plugins
Sunday, August 13, 2017   -    8 to Noon
  • Speed up the connection between PolyLearn and the Portal.
  • Update the database
Sunday, September 10, 2017   -   8 to Noon
  • Upgrade to Moodle 3.3
  • Bulk editing for Completion Tracking settings
  • No more orphaned Topics/Weeks
  • Portfolium plugin
Sunday, October 1, 2017   -   8 to Noon  
Sunday, November 5, 2017   -   8 to Noon  
Sunday, December 3, 2017   - 8 to Noon  


Quarterly Maintenance (Removal of Old Courses)

Each academic year, the past courses, which are more than eight quarters old, will be deleted from PolyLearn each Fall quarter. Course content can be copied to current courses with the Course Copy and you can also Backup courses and saved them on your desktop.

Course Removal Schedule

Courses to be Removed

Date for Removal

(Fall 2012- Sum 2013)

September 2015

(Fall 2013 - Sum 2014)

September 16, 2016

(Fall 2014- Sum 2015)

September 29, 2017

(Fall 2015 - Sum 2016)

September 2018